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Executive Committee Meeting in Marshall,
Texas December 15, 2009
This meeting was requested by
Vice President Steve Farris because of a situation which has arisen
concerning the date of the 2010 Rose City Triathlon. He reported that the
University of Texas at Tyler and the Robert E. Lee / John Tyler High
School Invitational Track Meets are on the same day we have the Rose City
Triathlon scheduled (September 11, 2010). Bob Hepler (UTT track coach)
and Dennis Baker (Robert E. Lee track coach) have asked us to change our
date to the following weekend. Steve noted that UTT has been very
supportive of our event through providing equipment (kayaks & life
preservers), volunteers, and water bottles and in addition provided 20 or
so participants. After a brief discussion, the board members agreed
unanimously to make the date change of the triathlon from September 11,
2010 to September 18, 2010.
Duke Gill brought up another
item for discussion concerning the fees charged for the Rose City
Triathlon. Acting on several suggestions made at the November club
meeting, he worked out a plan which includes offering a reduced price for
the race if you pay early and larger fees if you wait till the last
minute. The purpose of this is to encourage participants to pay early
which gives us capitol to use to purchase items needed for the triathlon
(race numbers, t-shirts, awards, etc.) In addition, the larger fees at
packet pickup will discourage late entries which cause last minute
additions to the computer database the evening before the race. The
details are to offer an individual entry for $55 and a team entry of $110
beginning on January 1 and ending on May 31. From June 1 till 7 PM on
September 4 an individual entry will be $60 and a team will be $120. From
7:01 PM on September 4, until 7 PM September 12, an individual entry will
be $80 and a team entry will be $140. Online registration will be closed
at 7 PM on Sunday, September12. Registration at packet pickup will be
allowed but the fees will be $90 for an individual and $150 for a relay
team. All board members were in agreement with the fee changes.
Duke also mentioned that we
would be using imAthlete registration services for the 2010 RCT instead of
Signmeup.com. imAthlete allows (requires) a participant to pay for a
one-day membership or a full membership to USAT (or insert a USAT #) WHILE
signing up for Rose City Triathlon online, something which can save tons
of time and work during packet pick up.
Dues were briefly discussed
and it was decided that no member points would be counted in the club
competition until dues are paid. Dues will be necessary by January 31 and
Gina will start the membership drive with her January newsletter which
will be e-mailed to all current members. Members will be able to purchase
a Jersey, pay dues for a new membership, and order the Runner
Triathlete News during January. After January 31, you will be able to
pay for dues only.
The meeting was adjourned.
Submitted by Duke Gill, on
December 16, 2009
East Texas Triathletes Quarterly Meeting, November
14, 2009
Location: Tyler State Park, Picnic Area #3
After eating burgers and hot dogs cooked by
Alan Harris and side dishes brought by club members, Clint Bolton called
the meeting to order.
Clint asked Steve Farris to give a report
on our Rose City Triathlon. Steve said that he had received lots of
positive feedback on our triathlon and suggested that he had a goal of
hosting a USAT championship triathlon in the future as the USAT officials
had recommended our event for this. Steve discussed the need for more
volunteers needed at the race site for the set-up as he and Alan were
overwhelmed—they even had to set up swim buoys up in the dark. Next year
he will organize the set-up with club-member volunteers signing up for
time to work at the race site on Thursday and Friday, September 9th and
10th. Please save the dates so you can plan on helping next year. Also
we need more club members to help after the triathlon to strike the race
set-up and clean the area. Many club members thanked Steve and Alan for
their hard work and commented on how much they enjoyed the well-run
event. Duke Gill gave a financial report on the race stating that we had
earned $10,084 in proceeds from the event. Steve reported that we would
be giving Hospice of East Texas $4,500 and the Whitehouse Volunteer Fire
Department $1,000. He also discussed the need for keeping a portion of
the proceeds for next year’s triathlon as start-up to cover early expenses
needed for the 2010 triathlon. One item for discussion was the swim
course. Steve asked the membership if we would like to return to the swim
course of 2008 if the water levels are sufficient or if would we like to
keep the course as it was this year when the water level was low. After
the discussion, it was decided that because of frequent low levels of the
lake water that we would keep the course as it was this year. John Cobb
made the suggestion that we use a hotel next year for packet pickup as
there would be more parking and room for this and there seemed to be a
general consensus that this was a good idea.
Clint next reported to the club that we
needed to elect officers for next year. The slate which was nominated at
the August meeting was unanimously elected. Our officers for 2010 will be
Gina Bolton, President; Steve Farris, Vice President; Alan Harris,
Treasurer; Duke Gill, Secretary/Webmaster; William Ritter, Director;
Clifford Barnes, Director. Clint told the members that because of Gina’s
new position, there was a vacant director’s seat and asked for nominations
for the position. Three club members had expressed an interest in the
position and after a vote, Chauncey Deller was selected to be the 3rd
director as required by the club constitution.
Duke Gill then presented a gift to Clint
Bolton as appreciation from the club for his service as president for the
2009 season. Clint then introduced John Cobb as speaker for our meeting.
John asked all of the members to introduce
themselves. It was noted that our club indeed covers a wide area of East
Texas and that we have a wide variety of experience levels. John’s chat
was inspirational and encouraged us all to get busy training during the
winter months. He also told us that a great way to get faster on the bike
was to attend his spinning class at Premier Fitness which will meet on
Tuesday nights at 6:30—he promises a tough workout.
Clint then recognized Jerry Vinson who gave
each member two bottles of Evolv, a fitness hydration product, and asked
that we try it and then e-mail him a testimonial on how effective it was
in our training.
The meeting was adjourned.
Submitted by Secretary, Duke Gill—November
16, 2009
East Texas Triathletes, Quarterly Meeting,
August 29, 2009
Location: Bruno’s Italian restaurant on
Old Jacksonville Road.
After feasting on delicious Italian
cuisine, the meeting was called to order at 1 PM by club president, Clint
Bolton.
Clint reported that, per the club vote from
the last meeting, we had hired Shirley Carson, a Tyler CPA, to take care
of the Federal and State paperwork for our non-profit status. She will be
charging the club $300 for this service. The CPA informed us that there
were two amendments needed in our constitution in order to maintain our
current non-profit status. Duke Gill explained the two amendments. The
first amendment clarifies what is to be done with any club funds if it
ever ceases to exist—the funds must be donated to a charity or back to the
local government. The second amendment contains the club’s new “conflict
of interest” policy. After a brief discussion, Tammy Rooney made a motion
that we accept both amendments. The motion was seconded by Duke Gill.
The motion carried.
Clint then spoke to the club about allowing
Rose City Triathlon entrants join the club for free for the remainder of
this season. After a brief discussion, James McAndrew made a motion to
offer a free membership to Rose City competitors. The motion carried.
Duke Gill will send an e-mail broadcast to all RCT entrants offering them
the memberships.
Clint then gave a brief report on the
status of the Rose City Triathlon. Sign-up is progressing well with more
than 200 planning to participate. Steve Farris mentioned that we had been
getting some great sponsorship and we were looking good financially. He
also requested that we thank our sponsors when we see them. These
include: Peltier Nissan, East Texas Medical Center, Racquet and Jog,
Farris Machine, American Gold and Diamond, Hossley-Embry Attorneys and
Counselors, Urology Tyler, PA, USA Triathlon, Tyler Area Chamber of
Commerce, Texas State Optical, Syler Veterinary Clinic, Alan’s Lawn &
Landscape, and Arlington Physicians. Tammy Rooney mentioned that she gave
the manager of the Brookshire Grocery Company [donated some bagels and
fruit last year] one of the Rose City Triathlon finish medals. It was
discussed that we might do something similar if we have enough left over
medals. Duke Gill reported that last year he did send out hand written
thank you notes to each sponsor.
Clint then asked Steve Farris, club vice
president and nominating committee chair, to present a slate of officers
who will be voted on at the next club meeting in November. Steve named,
Gina Bolton, as the nominating committee’s choice for club president and
suggested that we keep the other offices with the same people: Steve
Farris as Vice President, Alan Harris as treasurer, Duke Gill as
secretary/webmaster, and William Ritter and Clifford Barnes as directors.
If Gina moves up to be the club president, then her spot as a director
will open. Chauncey Deller volunteered to be a director. Clint then
asked if there were any other nominations and there were none. The club
will be voting on these officers at the November meeting.
Clint asked if there were any other items
for discussion. Duke Gill mentioned that today (August 29) at 7 PM the
cost for entering the Rose City Triathlon would increase from $60 to $70,
so he reminded club members to get signed up before then.
A motion was made and seconded to adjourn
and the motion carried.
Submitted by Duke Gill,
Secretary, East Texas Triathletes
East Texas
Triathletes, Quarterly Meeting, June 7, 2009
The meeting was called to
order by club president Clint Bolton at 5:30 PM after everyone had feasted
on all of the terrific food at our potluck dinner.
Clint asked Duke Gill to
discuss progress with our non-profit status. Duke stressed the need to
hire an accountant to take of the Federal and state paperwork necessary
for non-profits. He was overwhelmed with the complexity and stressed that
we needed a professional. The deadline for taking care of the non-profit
state paperwork is August 8, 2009. A motion was made by Jim McAndrews
(and seconded) to contact the Tyler Bicycle Club officers and find out who
does their non-profit work and get a quote from the same accountant. It
the fees are reasonable, the club will hire someone to do this.
Clint then asked vice
president, Steve Farris, to give a report on the progress with the Rose
City Triathlon which will be held on Saturday, September 12, 2009. Steve
reported that the sanctioning application had been made but generally it
was not until a few weeks before a race to get actual sanctioning approval
but that he did not foresee any problems with this. After a member
question on whether teams will be allowed, he mentioned that we will still
have relay teams for our race but that none of the race officials will be
organizing them this year since it was a difficult task last year. One
important new feature of the Rose City Triathlon this year is that we are
offering a $250 cash prize for a new male and/or female course record.
Steve also mentioned that the
Tyler Bicycle Club members will be working our triathlon and that we need
to be sure to return the favor by volunteering and working at the Beauty
and the Beast bike event they sponsor. He stressed putting the Beauty and
the Beast event on your calendars. The event is the 3rd week in March.
Club director, Clifford
Barnes, then introduced our guest speaker, William Allen. William is an
accomplished Aikido instructor and gave a great demonstration of the
benefits and effects along with club member Stan Wilson. Aikido is great
for stretching and injury prevention for triathletes.
The meeting was adjourned.
Submitted by Duke Gill,
Secretary, East Texas Triathletes
East Texas
Triathletes, Quarterly Meeting, February 28, 2009
Meeting
opened by President Clint Bolton at 6:42 p.m. at Spring Creek BBQ.
Reviewed the morning’s Athens pre-tri clinic, which had approximately 20
participants. Then reviewed the annual USAT USMW banquet and the awards
earned by ETT and its members (1st in division. Chauncey and
Tammy winning individual awards). Rose City Triathlon won Best Small
Triathlon in its first year. Club representatives also raced Freeze Your
Fanny next day.
Report
of Treasurer Alan Harris. Membership dues are due. Members can pay via
PayPal or by check—preferably by April 15th if one wants to
received Triathletes Runner News.
Report
of Steve Farris, RCT director: Need flagger volunteers for the TBC’s
Beauty and the Beast rally March 21st. They support us so we
should support them. When asked Steve said there was no pre-race meeting
other than one hour prior to the start of the B&B on the 21st.
In regard to RCT, he had not much to report now, but said we need to work
on sponsors and people—hoped for a goal of 300 participants next year.
Tammy Rooney asked about the possibility of a duathlon on the same
course. No certain response. Steve finished by mentioned the local
YMCA’s multi-sport event on April 4th: a point-to-point race
from the Y to UTT. He said call Sam (no last name) at the Y for details.
Report
of Duke Gill on Tri-Swim Clinic: Bob Wiskera, TI coach, may offer a short
video clinic at fee of $75 per person. Must be on a Friday night as this
is the only day the YMCA pools is available. Also reported on club
jerseys. Said John Cobb had recommended a company, Canari, that could
offer us jerseys for $39 per, minimum order of 6—less if we order more.
Matt
Madison introduced guest speaker, Dr. Cathy Fiesler, who spoke about
sports injuries and their prevention. At close of presentation Duke Gill
presented Dr. Fiesler with an appreciative gift.
Prior
to adjournment, Clint raised the issue of a new position for Duke Gill as
Webmaster, whereupon Kahne Parsons offered her resignation as secretary
and suggested merging the post with Webmaster. Matt Madison nominated
Duke Gill as “Web-secretary”. Motion was seconded and carried.
Meeting adjourned.
The Executive committee met
after the meeting to discuss applying for the USA Triathlon club grant.
After a brief discussion, the board unanimously voted to apply for a grant
to help defray partial cost of the services of Atomic Racing for
Champion Chip timing at the Rose City Triathlon. President Clint
Bolton volunteered to write the grant.
Submitted by Kahne Parsons,
March 3, 2009
Executive Committee
Meeting--January 10, 2009 Parke Way Fitness Center
Team jersey issue was
discussed. It was expressed by all in attendance that a team jersey that
will appeal to all members should be used. This will lead to a generic
jersey, using the club logo on a orange jersey. Duke will provide the
jersey design to Clint. Clint will determine how fast they can be
produced/received and notify the club of the jersey. Early estimate of
when the jerseys need to be purchased by club members is 2/28. Order
would need to take place immediately following. Clint needs to notify the
uniform committee of these actions to take place before it is made public
to the club.
Next club meeting needs to take place before mid-March, so that a motion
can take place to apply for a USAT grant. Grant deadline is mid-March.
Clint will open up discussion on the forum to determine a good time and
place.
Submitted by Clint Bolton,
January 11, 2009
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