East Texas Triathletes Meeting at Lake Tyler West in  Whitehouse, Texas on August 7, 2010

The meeting was called to order by President, Gina Bolton. 

A brief report was given by club treasurer, Alan Harris.

Duke Gill passed out a copy of the minutes from our May quarterly meeting.  A motion was made and seconded that they be approved.  The motion carried.

Gina stated that she and club secretary Duke Gill had discussed the need to increase club dues from $10 per year to $15 per year in order to cover club expenses such as meeting facility rentals, refreshments and hydration at club clinics, accountant fees, and USAT insurance.  After a brief discussion a motion was made and seconded that we do this.  The motion carried.

Duke Gill gave a report on the collection of dues for 2011.  He stated that after some research we will be using either Signmeup.com or ImAthlete online services for this.  This move is necessary because it will eliminate tedious roster updates by our club president and eliminate accounting issues because of mail in vs online payments to PayPal.  With these services a current, updated roster of paid club members can always be downloaded for the purpose of sending this to the USAT SMW Clubs Chairman and for the club points competition.  He also mentioned that Kahne Parsons had been assisting Gina with these reports. 

Steve Farris gave a brief report on the progress of preparations for Rose City Triathlon.  He stated that club member Robert Peltier had given a substantial donation and was providing the catering and tents at the triathlon.  Steve reported that he is building more bike racks bringing the total for bike support of 450 participants.  There will be a "Packet Stuffing Party" on September 13.

Tammy Rooney gave a brief report on her research into youth activities which our club may be involved.  A suggestion was made by Donna Doyle that we add a youth event at our Rose City Triathlon.  A suggestion was made that we offer a youth camp and look into hosting this at the Camp Tyler location on Lake Tyler.  No motions were made but there was a request for more discussion at future meetings.

Gina then asked the Nominating Committee to give a report.  Steve Farris suggested that we keep the club officers "as is" for the coming year with the addition of Tammy Rooney as Youth Director.  After his report he asked if there were any more nominations for club officers for next year and there were none.  The slate of officers nominated for next year include:

Gina Bolton, President
Steve Farris, Vice President
Duke Gill, Secretary/Webmaster
Alan Harris, Treasurer
Clifford Barnes, Director
William Ritter, Director
Chauncey Deller, Director

These officers will be presented at the November meeting for a club vote.

The meeting was adjourned.

East Texas Triathletes Meeting at Lake o' the Pines in Jefferson, Texas on May 22, 2010

The short meeting was called to order by President, Gina Bolton.   

Duke Gill stated that the minutes from the previous meeting were posted on the website.  A motion was made and seconded that they be approved.  Motion carried.   

Duke then gave a brief report on the progress of Rose City Triathlon preparations.   

Gina stated that she had been having difficulty getting club members to let her know if they were participating in an event and stressed that in order for us to receive points she needed us to let her know this information.   

Two items were discussed concerning changes to our club constitution.  The first item was a change allowing our president to serve more than one consecutive term.  After a brief discussion, a motion was made and seconded that we make this change.  The motion carried. 

The second item was the addition of a new position in our club of Youth Director.  Duke Gill stated that USAT and USAT SMW were stressing and encouraging all clubs to be more involved in providing youth multi-sport activities.  Gina suggested that we add the officer and see what type of activities we could do in 2011.  A motion was made and seconded that we do add the new officer.  The motion carried. 

The meeting was adjourned.

East Texas Triathletes Meeting at Bruno’s Pizza in Tyler, Texas on February 20, 2010

The meeting was called to order by Gina Bolton.  

Alan Harris gave a treasury report stating that our current balance was $4, 426.02 with recent disbursements of $1,084 to pay for club insurance, the club USAT fee, and Rose City Triathlon business cards.  Gina reported that the last day for purchasing an East Texas Triathletes Tri Top and for ordering a subscription to Runner Triathlete News was on February 28, 2010.  Alan provided envelopes for club members to pay dues and to order either a tri top or a magazine.

The minutes from the November meeting were on the back of the agenda and after a brief discussion, a motion was made, seconded and passed to accept them as written.

President Bolton then discussed the need for 10 more volunteers from our club to serve as flaggers for the Beauty and the Beast Bike Race.  She also explained that because of the support of the Tyler Bicycle Club, Rose City Triathlon would not have been successful so we owe it to them to be there.  Please e-mail Steve Farris at sffrun@aol.com as soon as possible and let him know you will help.

Alan Harris then gave a report on the progress of the Rose City Triathlon planning.  He stated that several changes in the fee structure were made and that we are using a new sign-up service, imAthlete.  Business cards for advertising the RCT were passed out to members and they were encouraged to get others to participate.  The date for RCT is September 18, 2010.

The next item on the agenda discussed by Gina was her stating that USAT was now offering $2,000 for club grants for the 2010 season.  She stated that the club had been successful in receiving the grant in the past and expressed the need for the grant in order to help pay for electronic chip timing at our event.  A motion was made and seconded to apply for the grant.  Gina stated that she had already downloaded the USAT grant questions and would apply on the club’s behalf.

Gina then asked Duke Gill to speak about the possibility of another swim clinic with Bob Wiskera, a Total Immersion swim coach.  Duke stated that Bob charges $75 per person for the clinics and that a pool rental of $10 per person would need to be added for a total of $85 per person if we wanted to host a clinic again.  He also stated that Bob would need to have a minimum of 10 participants.  Duke will send an e-mail out soon with more details.  If 10 club members (or non-club members) are interested, then he will organize the clinic.

Gina then mentioned that the upcoming USAT South Midwest Awards Banquet and Frost yer Fanny Duathlon was occurring on February 27 & 28.  She will be attending and encouraged others to do so.

Gina then introduced our guest speaker, David Gersh, of Elite Bicycles.  Dave’’s presentation “Mechanical Drag Reduction for Increased Speed” was excellent with some great ideas on simple maintenance and equipment which can make for a more efficient cyclist.

The meeting was adjourned

Submitted by Duke Gill, on February 23, 2010